Q How can I have a record of birth/marriage/death that happened abroad be made available in the database of Philippine Statistics Authority (PSA)?

A Report of Birth/Marriage/Death must be registered in the Philippine Embassy or Consulate that has jurisdiction over the place where the vital event occurred.

Q  What are the requirements for the registration of the Report of Birth/Marriage/Death?

A The requirements for the registration of the Report of Birth/Marriage/Death are available on the Embassy website through this link.

Q Where can I file the requirements for the registration of the Report of Birth/Marriage/Death?

A You may submit the requirements to the nearest Philippine Embassy or Consulate for registration or onward transmittal to the Philippine Embassy or Consulate that has jurisdiction over the place where the vital event occurred.

    If you are in the Philippines, you may submit the requirements at DFA-Office of Consular Affairs, Consular Records Division or at any DFA-Regional Consular Office nationwide.

Q Where can I file the requirements for the registration of the Report of Birth/Marriage/Death?

A Generally, the vital event such as a birth should be registered within thirty (30) days from the time of birth at the Local Civil Registrar of the City/Municipality where the birth occurred. However, for vital events which took place ABROAD, the period is within twelve (12) months from its occurrence. It is to be registered at the Foreign Service Post (Embassy or Consulate General) having jurisdiction where the vital event took place.

Q  Can I still register the vital birth/marriage/death after the twelve (12) months?

A Yes. This will be considered as delayed registration.

Q  How much do I pay for the application of the registration of the Report of Birth/Marriage/Death?

A The fee for the registration of the Report of Birth/Marriage/Death is available on the Embassy website through this link.

Q  What is a dispatch number, reference number and transmittal date the PSA is requiring when requesting a record?

A These details are the essential information that serves as PSA’s record locator to track the record of your Foreign Service civil registry report.

Q  How do I get the dispatch number, reference number and transmittal date of the registered Report of BIrth/Marriage/Death?

A Contact DFA-Office of Consular Affairs, Consular Records Division through the following:

Direct Line: 836-7744; 836-7743

Email Address: This email address is being protected from spambots. You need JavaScript enabled to view it.